Attendance & Punctuality

Don’t miss a moment of the greatest years of your life!

At Portfield Primary Academy we know that regular attendance is directly linked to raising achievement and develops skills for life and work. Please support the school in this by ensuring that your child attends school regularly and arrives ready to learn and on time by 8.45am at the latest.

Being 20 minutes late every day means you miss 100 minutes of learning every week. Multiply this by 39 weeks a year = 3900 minutes missed a year. Basically, this is 65 hours missed a year!

Attendance Matters

Primary national pupil attendance is around 96%. This means that a child needs to attend school for at least 177 out of 190 days to meet national expectations.

Understanding types of absence

Every ½ day absence from school, by law, has to be classified as either authorised or unauthorised. This is why information about the cause of absence is always asked for.

Authorised absences are mornings or afternoons away from school for a good reason such as illness, medical appointments and emergencies.

An absence is classified as Unauthorised, if the reason was not recognised as acceptable. The Department for Education (DfE) and Local Education Authorities provide information for schools as what is acceptable and what is not.

Examples of reasons that would not be accepted:

  • A birthday
  • A shopping trip
  • Day trips
  • Holidays – unless have been agreed as exceptional circumstances


What should I do if my child is absent from school?

Contact the school office, as early as possible, on the first morning (and each subsequent morning) notifying us of the absence and provide a reason.


It is very important that all children arrive on time. If your child arrives late, they will not be able to come into school via the usual morning entrance doors but should instead come through the main school entrance. We will then be able to mark registers and ensure your child is marked for a school dinner.

Please note that if your children arrives at school later than 9:30am, we are required to mark them as absent for that half-day session.

If children are regularly late, a parent will be expected to attend a meeting to look at how punctuality can be improved.


Promoting Attendance and Support

We believe that working together with parents is the best way to result in positive attendance outcomes for our children.

Certificates are given termly in recognition of good attendance.

Our Attendance Lead (Mrs Charge) and Wellbeing Lead (Nicki Graham), are happy to work with both children and families to improve attendance and punctuality. Come and talk to us if you are having problems.


Attendance Monitoring

As attendance and punctuality is so important to us, we cannot be complacent where there are instances of unacceptable, low pupil attendance, or if pupils are regularly late to school.

We will adopt measures and involve external agencies if the level of attendance requires us to do so. We regularly monitor attendance and each term letters are sent to ALL parents where attendance is below 90%.


Fines for non-attendance

Parents may receive a penalty notice if their child is absent from school without permission.

From September 2013, the cost of these notices will be £60 per child per parent if paid within 21 days, and £120 if paid between 22 and 28 days.

We appreciate the challenges that some parents face when booking holidays, particularly during the school holidays. However, regular attendance at school is vital in helping children and young people to achieve their full potential and get the best possible start in life.


Be on time!

As well as making sure your child comes to school every day it is extremely important that children are at school on time. They should be in school by 8:45am.  Even just a few minutes a day adds up over the year, we begin our learning as soon as we enter the classroom working on reading and maths tasks. Being late in the morning means missing valuable teaching, which equips the children with valuable skills, which helps them succeed in lessons and in later life.

When making doctor, dentist or hospital appointments please try wherever possible to make these for after the end of the school day